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Courtesy holds may be accepted and held for a maximum of seven days, at which time the hold will expire without notice. Courtesy holds may be made by telephone or in-person and are limited to one date and time frame. Customers with courtesy holds will not be contacted by the reservations office prior to the expiration of the courtesy hold. Courtesy holds will expire on the seventh day of the hold at 5:30 pm
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The Lake Mary Community Center takes bookings up to 12 months in advance.
All rentals are first-come, first-serve. All rental fees, tax, and refundable damage fee along with a signed facility use contract will secure your date.
We accept all forms of payment, except American Express. Please note, if you pay with a credit or debit card, you will be charged a convenience fee of 2.95% of the total transaction amount with a minimum fee of $1.95. Payment by E-check (electronic check) will be a flat fee of $1.95.
Reservations may be made in person Monday through Friday, 9:30 am to 5:30 pm
No. Rental rates are based off the renter's current address at the time of booking.
No, in order to receive the resident discount a Lake Mary resident would need to host the event, complete the facility use agreement, and submit payment for the rental rates, tax, and refundable damage fee.
Yes, all single room reservations require a damage deposit fee of $200. If both Rooms 1 and 2 are rented for your event a $300 damage deposit will be required. This damage fee is refundable and, when submitted, is deposited into the City's General Fund. Deductions may be made for damage, excessive cleaning, or time used beyond the contracted period.
A Lake Mary Parks and Recreation staff member will be present during your rental. They will do a pre-rental check-in with the renter at the beginning of the pre-paid rental time as well as conduct a post-rental check-out at the end of your rental.
No, the damage deposit will be returned via City check, usually within six weeks following the rental, in the renter's name and to the renter's address we have on file.
The consumption of alcohol is permitted during rentals so long as it is served by a licensed caterer or bar service provider and liquor liability insurance, naming the City of Lake Mary as additionally insured, is provided. However, cash bars are not permitted.
Liquor Liability Insurance: Liquor Liability Insurance, issued by a responsible insurance company and in a form acceptable to the City, protects and insures against all the foregoing with coverage limits of not less than one million dollars ($1,000,000) per occurrence for Bodily Injury and Property Damage.
The Caterer shall provide the City with Certificate(s) of Insurance on all the policies of insurance and renewals thereof in a form(s) acceptable to the City. Said Public Liability and Liquor Liability policy shall provide that the City be an additional insured. The City shall be notified in writing of any reduction, cancellation, or substantial change of policy or policies at least sixty (60) days prior to the effective date of said action.
All insurance policies shall be issued by responsible companies who are acceptable to the City and licensed and authorized to do business under the laws of the State of Florida.
The latest a rental can book the facility is 11 pm. By the end of the rental period, the event must be completed and cleaned up. This includes removal of any items/decorations brought in to the facility by the renter or guests.
Any rental that goes outside the prepaid rental period will be charged double the rental rate. Funds from the Refundable Damage Deposit will be used to pay for any overages, with any additional amounts billed to the renter.
No. You must plan your event as accurately as possible.
Yes. It is the renter’s responsibility to ensure the building, room rented, and parking lot are in the same condition as it was before the event. Cleaning supplies, such as brooms, mops, and trash liners will be provided.
Yes. There are no restrictions on using outside vendors. When choosing a caterer keep in mind there are no cooking elements in the building so any outside food brought in must be pre-prepared. Kitchenette amenities (full-size ice machine, refrigerator (no freezer), and small microwave) are only available for Room 1 rentals. Room 2 amenities only include a beverage refrigerator (no ice machine or freezer) and a small sink.
Any deliveries made by vendors must be done so in the pre-paid rental time. No vendors will be allowed in the building outside of the pre-paid rental time. The building is in use seven days a week, often with multiple rentals a day, no storage space is available for early deliveries or overnight storage.
The building may be visited Monday through Friday, 9 am to 5:30 pm. The building does host morning and evening recreation classes; while these classes are taking place the rooms will not be accessible. We recommend calling the office before arriving to make sure the building is available as it may be in use.
Yes. The City of Lake Mary does have a standing noise ordinance. This noise ordinance is complaint driven and the rental party may be asked to turn down or turn off any music not meeting the City's requirements. Please inform your chosen DJ/Band of the City's strict noise ordinance which is detailed in the facility use agreement. The rental party or their guests may be asked to enter the building if the complaint is geared toward excessive noise on the front area of the building or patio area included in a Room 1 rental.
Any music performed or played outside of the building requires written approval from Community Center Management. Examples of music usually approved outside: Ceremony music, string quartet, harpist, acoustic guitar. Examples of music usually NOT approved outside: Steel drums, live bands, DJs.
No. There is no sound or PA system available. A flat screen TV can be rented for an additional fee in either room. There is no stage available at the facility and any rental stage must be approved by Community Center management in advance of the rental date.
For Friday evening, Saturday, and Sunday rentals, only one rental is allowed in the building at a time. Mondays through Thursdays, there can be multiple rentals or activities running simultaneously.
The Community Center parking lots can accommodate 52 vehicles. However, other functions may be going on in the building and the amount of spaces available to your party is not guaranteed. Overflow parking is available for larger groups.
If wishing to host a ceremony rehearsal for your wedding the Community Center will need to be rented for the minimum required rental time of two hours and booked at least one month in advance.
Decorations are permitted only in the space you have reserved and can only be put up during your pre-paid rental time. It is the responsibility of the renter to remove ALL decorations immediately after your event. The facility does not have storage for your decorations prior to or following your event.
Decorations in no way may be hung from the ceiling, walls, windows, doors, floors, or any painted surface; this includes but is not limited to: Tape, tacks, staples, adhesive, nails, paper clips, and hooks. The following items are prohibited: throwing of rice or birdseed, glitter/confetti, fog machines, dry ice, or releasing of balloons.
Candles are permitted as long as the flame is enclosed in glass (such as votive and hurricane lamps) and the wick is at least 1 inch below the top of the glass rim - candles may also be used if floating in liquid. Handheld candles are not permitted.
Sparklers are permitted outside of the Community Center for your exit. However, all sparklers must be disposed of properly, meaning the used sparkler must be discarded in a bucket of water or sand provided by the renter. Once cool, the sparklers can be placed in the dumpster. Failure to dispose of sparklers properly will result in a loss of the damage deposit.
No. Only tables and chairs are included in the rental. Our facility does not provide any additional services including linens, chair covers, event coordination, or place settings.