Setup & Cleanup

Setup

  • Use of the Events Center’s tables and chairs is included with your rental. Please see the available equipment section for specific quantities and dimensions.
  • Events Center staff will set up tables, chairs, the podium, AV equipment, etc. You must submit a floor plan of your desired setup no less than ten (10) days before your rental period.
  • For catered events, the caterer frequently will develop the floor plan and decorate for your event. It is up to the rental party to submit a floor plan to the Lake Mary Events Center no less than ten (10) days prior to your event. If a floor plan is not submitted ten (10) days prior to the event date, Events Center staff will begin setting up tables/chairs upon the rental party’s arrival, which could cut into rental time.
  • For catered events where the caterer will provide setup/decoration, the caterer may coordinate with the Events Center manager if time outside of the rental period is needed for setup/decoration. This allowance must respect and not interfere with the rental periods of other guests.
  • For non-catered events or events where the caterer will not provide setup/decoration, the rental period must include ALL time needed by the renter and vendors for decoration, setup in excess of table and chair arrangement, and cleanup.
  • Decorations are permitted within reason. They must be approved by Event Center management no less than ten (10) days prior to your event.
  • Tape, tacks, nails, staples, etc. are not permitted to attach your decorations.
  • Glitter and other confetti-like decorations are prohibited.

Cleanup

  • The rental facility must be returned to the condition it was provided to the renter.
  • Tables and chairs must be cleared of all debris.
  • All equipment and materials that are not Lake Mary Event Center property must be removed. The Events Center is not responsible for any materials left behind.
  • Waste and all paper products must be placed in the dumpster.
  • For catered events where the caterer will provide cleanup, the caterer may coordinate with Event Center management if time outside of the rental period is needed for cleanup. This allowance must respect and not interfere with the rental periods of other guests.
  • For non-catered events or events where the caterer will not provide cleanup, the rental period must include ALL time needed by the renter and vendors for setup/decoration, cleanup and to remove all materials that are not Lake Mary Events Center property.